Policies & Guidelines

The following is a list of policies and guidelines to be upheld by clients. This includes all Event Planners, Wedding Coordinators, Vendors, Service Providers, and Attendees who are involved in the planning, execution or attendance of an event on the property of Sweet Clover Farm.

Reserving a date:
Booking is based on a first come, first serve premise. To secure a date, the policies and guidelines and the service contract must be signed, and $1000 non-refundable deposit received.

Cancellation policy:
In the event of a cancellation within 90 days of a scheduled event, all payments made to date are non-refundable and all outstanding payments will be due immediately. For cancellations made more than 90 days out, payments made will be refunded except the $1000 non-refundable deposit initially made to reserve the date.

Rental:
Rental includes the following: Tables, chairs and benches for outdoor ceremony and reception, setup and teardown of tables and chairs, Arbor, Barrels, Wash tubs for beverages, 25-20lb bags of ice, use of the event building, bridal suite and groom’s shed for dressing and outdoor restrooms.

Decorations:
Please, no hot glue guns or superglue is permitted on Sweet Clover Farm property. For your convenience, hooks are placed along the walls for decorating so there is no need for screws, staples or nails. The use of glitter, confetti, silk flower petals, rice and birdseed are not permitted. Open flame candles must be enclosed in glass containers.

Parking:
Guest parking is available in the lot upon entering the Sweet Clover Farm property. We also have a few parking spaces for people with physical needs and vendors in the lot near the Red barn. All wedding party and Family members must park in the guest parking lot unless you have physical needs. You may drop someone off or unload items from your vehicle but then return your vehicle to the guest parking lot as soon as possible. Only on the day of rehearsal, wedding party and guests may park in lot near the red barn.

Supervision:
We require children to be supervised at all times. Since we are a working farm and have live animals on property and farming equipment in areas restricted, we require children to be supervised at all times for they’re safety.

Vendors:
Please feel free to choose your own vendors for catering, D.J., officiant, hair and/or makeup artist and photographer. One may ask for vendors who are familiar with our venue or you may go to www.visithermann.com for local vendors.

Smoking:
Smoking is prohibited inside any of the buildings on Sweet Clover Farm property. Please use the designated smoking area. Clients are responsible for any cleanup of trash in smoking area. Illegal substances are not allowed on property and will not be tolerated.

Alcohol:
SCF does not supply or sell alcohol. While you may serve alcohol that you supply, guests are not permitted to bring in coolers. Glass BEER bottles are not permitted. If you are serving wine or champagne, please serve in plastic cups. We have water troughs and wash tubs for outdoor use only. Please remember that it is illegal to serve alcohol to persons under the age of 21 and failure to this law will not be tolerated. Illegal, disrespectful, destructive or unruly behavior will result in immediate removal from the property. (Host Liquor Liability Insurance is required if you are serving alcohol at your event with Sweet Clover Farm LLC as an additional insured).

Bridal Cottage:
You will have access to the bridal cottage when you arrive on Friday to bring in dresses and personal items and the cottage will be locked when you leave that evening. Access the day of wedding is 9AM.

Strict Adherence to Rental Times:
The clients are expected to adhere strictly to the time allotted of your contract. Final cleanup of event space, bridal suite and groom’s shed/bar must be completed by your allotted time. Failure to vacate the venue by that time may result in additional charges and/or forfeiture of your security deposit as well as eviction from the property.

Music:
Music must end no later than 10:30PM on Saturday and 9:30PM on Sunday.

Event Planning:
The venue staff must review and approve all proposed logistical plans for the use of the premises a minimum of 14 days prior to event. This includes: Set-up, Ceremony, Decorating and Rehearsal, Names of outside vendors and arrival times.

Access & Curfew Time:
The clients are expected to adhere strictly to the time allotted. Final cleanup must be completed by your curfew time. Failure to vacate the venue by curfew may result in additional charges and/or forfeiture of your security deposit.

• Weekend package: Friday 12PM – 9PM, Saturday 11AM – 11PM, Sunday 9AM– 12PM
• Friday/Saturday package: Friday 4PM – 9PM, Saturday 11PM – 11PM
• Saturday package: 11PM – 11PM
• Sunday – Thursday package: 1PM – 10PM

Clean Up:
Cleanup is the client’s responsibility and should begin at a time in order not to exceed curfew. Tables and chairs remain but must be cleared of all décor items and trash. If you are using SCF linens, please leave the linens on the table for stain removal by venue manager. If you are using SCF décor’, please place all items on one table for examination next day. The floor’s must be swept of all debris and trash. Coolers must be emptied of ice and beverages from the bar area and kitchen counter wiped down. All trash must be taken to the dumpster located in the back of the event barn. Cleanup of all spaces, indoor and outdoor, used for the event must be done thoroughly to avoid a cleanup fee. ($100/hour with a minimum charge of $100).

Trash:
Sweet Clover Farm will provide trash bags and trash removal after dinner. At the end of your event, the client will be responsible for emptying all trash and placing trash in the dumpster located behind the event barn.

Liability and damages:
The client is responsible for payment of all damages to Sweet Clover Farm decorations, property and buildings caused by you or any of your guests. This includes payment of reasonable attorney fees. You agree to hold harmless Sweet Clover Farm and its employees of any damage, liability or injury suffered by you or any guest while on the property. In cases where property and/or buildings have been damaged or abused beyond normal wear, the client will forfeit the security deposit and may result in additional cost to be determined by Sweet Clover Farm LLC.

Miscellaneous policies:
Sweet Clover Farm LLC prohibits carrying firearms onto any of its property. Sweet Clover Farm LLC will not be responsible for items left behind, before, during and after the event. Sweet Clover Farm LLC reserves the right to take photographs of events for its own use in advertising or promotions.

Indemnification:
The client agrees to defend, indemnify and hold harmless Sweet Clover Farm LLC from and against any and all claims, demands, causes or action or liabilities incurred by Sweet Clover Farm LLC arising from clients acts or omissions under this agreement or any act or omission of client’s vendors, employees, contractors, persons attending the event with the express or implied permission or invitation of client, except as may arise from the negligence or willful misconduct of the property. Sweet Clover Farm LLC will not be held responsible for any loses, damages or injuries. This refers to any loss, damage or injury to persons or possessions that may occur at any event held on this property, from any cause, whatsoever, prior to, during or subsequent to the period covered by this contract. Client will be responsible for the control and supervision of the people in attendance during the use of the property to ensure no harm is done to persons or property. Client agrees to abide by this agreement and acknowledges having received a copy thereof. Client will be held financially responsible for any damage to the property or equipment, which occurs at the client’s event.

Please see the Sweet Clover Farm Venue Guide for a complete listing of all rental related policies and information.